How to End an Email: 30 Professional Sign-Offs That Work

How you end an email matters more than most people think. A closing that doesn't match the tone of the email creates a jarring finish. Here are 30 sign-offs that work — organized by situation — plus the ones you should avoid.

Professional Business Sign-Offs

Safe for clients, stakeholders, and professional contacts you don't know well:

• Best regards
• Kind regards
• Regards
• Sincerely
• Thank you
• With appreciation
• Best
• Respectfully

Friendly Professional Sign-Offs

For colleagues and contacts you have an ongoing relationship with:

• Thanks
• Many thanks
• Cheers
• Talk soon
• Looking forward to it
• Have a great day
• Take care
• All the best

Formal Sign-Offs

For legal, academic, or ceremonial communications:

• Yours sincerely
• Yours faithfully
• Respectfully yours
• With kind regards

Action-Oriented Closings

When you want to signal the next step clearly:

• "Looking forward to your thoughts"
• "Let me know if you have any questions"
• "Happy to jump on a call if helpful"
• "Looking forward to working together"
• "I'll follow up on [day] if I don't hear back"
• "Please don't hesitate to reach out"

Casual Sign-Offs (for close colleagues or friends)

• Later
• Ciao
• Until next time
• xo (only with close friends)

Sign-Offs to Avoid in Professional Email

How to Choose

A simple rule: match the formality of your opening. If you started with "Dear Mr. Johnson," close with "Sincerely" or "Best regards." If you started with "Hey Sam," close with "Cheers" or "Thanks." The email's tone should be consistent from first word to last.